Giving toFacility Reservations
The Townsend Center meeting room facilities may be requested by University of California groups for humanities-related events such as lectures, research workshops, and colloquia. The Center is not a complete conference facility and is unable to accommodate large-scale full-day or multi-day events, especially those requiring receptions or luncheons.
Geballe Room
Seating capacity: 55 |
Seminar Room
Seating capacity: 10 |
HOURS
The Geballe and Seminar Rooms may be reserved Monday through Friday from 8:30 a.m. – 5 p.m. After-hours or weekend events are decided on a case by case basis and are subject to fees to cover staffing:
After-hours fee: $100, Monday – Friday, any event that extends past 5 p.m. (including time for clean-up), regardless of what time the event begins.
Weekend fee: $200 per day
HOW TO RESERVE
Submit a Reservation Request Form by fax to (510) 643-5284 or mail to: Room Reservation Coordinator, 220 Stephens Hall MC 2340. Phone and email reservations or inquiries about availability will not be taken. You will receive a confirmation that your reservation request was received within three days. Your reservation is not finalized until you receive further notice regarding room availability.
- A refundable deposit of $100 is required to secure the reservation.
- If you are planning a catered reception, you must also request use of the Seminar Room (see below).
PLEASE NOTE: Townsend Center rooms are not available Tuesdays before 4 p.m. In order to guarantee the availability of rooms for our own events, reservations for the Geballe Room and the Seminar Room may not be made more than four months in advance.
EQUIPMENT
One podium microphone and four table microphones are available for use with the Geballe Room free of charge. The Townsend Center has one LCD projector available for a fee of $75. You must provide a laptop and any necessary adaptors to connect to the projector. Equipment should be requested when making the room reservation. Please be aware that the Geballe room has a mono sound system.
The Townsend Center has an AirBears wireless connection which enables connection to the campus network using a laptop equipped with a wireless Ethernet card. Access requires users to have an active CalNet ID or a currently valid guest account username and password.
Technical assistance is not provided by the Center. You will receive an instruction sheet that explains operation of the microphones and projector; please read it carefully. Technical support such as computer networking and video or audio taping can be provided by for a fee.
EVENT SET-UP AND CLEAN-UP
The Geballe Room comes set up in lecture style, with a podium at the front of the room and two conference tables for panel discussions (see photo above). The event organizer is responsible for returning the room to its original state if the setup is changed. The event organizer must be on-site before the event begins to test the equipment and to set up the room if changes are necessary.
It is your responsibility to ensure that the rooms are cleaned up at the end of the event. You are responsible for removing all trash from the premises and removing any posted signs; place trash in the dumpster in the courtyard behind Stephens Hall (past the Ethnic Studies library).
Failure to return rooms to their original configuration and/or remove trash and posted signs will result in forfeiture of the deposit.
CATERING
Catered receptions are permitted in the seminar room only; no food or drink is allowed in the Geballe Room. If you are planning a reception, you must request use of the Seminar Room at the time of your original reservation. We require that you use one of the Center’s approved caterers.
ALCOHOLIC BEVERAGES
Alcoholic beverages require an Alcohol Permit from UCPD. The completed form should be submitted to the Townsend Center no less than three weeks before your event and to UCPD no less than two weeks before your event.
DAMAGES
You are responsible for any damage to equipment, building, and furnishings incurred during the event.
DISABILITY ACCESS
Disability access to the Townsend Center is available via the corridor that leads from the Stephens Hall Archway though the Professional Development Program to the terrace outside the Center. Restrooms are accessible via elevator.
CANCELLATION
If your event is cancelled, please notify us as soon as possible. Cancellations that are made less than 24 hours before an event may be subject to a fee.