Facility Reservations

The Townsend Center meeting room facilities may be requested by University of California groups for humanities-related events such as lectures, research workshops, and colloquia.

Please note the Townsend Center is not a complete conference facility and is unable to accommodate large-scale full-day or multi-day events, especially those requiring receptions or luncheons. The Townsend Center does not provide technical assistance. Technical support such as computer networking and video or audiotaping can be coordinated directly with ETS.

Geballe Room

one view of the Geballe Room

Size: 25’ x 36’
Seating capacity: 55

Seminar Room

photo of the Seminar Room

Size: 15’ x 15’
Seating capacity: 10

HOURS
The Geballe and Seminar Rooms may be reserved Monday through Friday from 8:30 a.m. – 5 p.m. After-hours or weekend events are approved on a case by case basis and will include a surcharge.

FACILITY USE FEES (EFFECTIVE JULY 2016)
  4 Hours 5-8 Hours After 5pm surcharge
Geballe Room $300          $450             $100
Geballe Room + Seminar Room      $350 $550 $150
Seminar Room $100 $150 $100
Weekend Surcharge Per Day           $200 $200 $200

 

Submit an online Reservation Request Form

Please Note:

  • No food or beverage may be served in the Geballe Room. If your event has any food or beverage, you must add the Seminar Room to your rental.
  • The start and end time of your reservation request should include set up and clean up needs.
  • The Townsend Center does not provide event assistance nor technical support. Please contact ETS for audio/visual support needs.
  • The Townsend Center rooms are not available Tuesdays before 4 p.m.
  • Reservations may not be booked more that four months in advance.
  • The Townsend Center cannot accommodate large-scale full-day or multi-day events.
  • Cancelations must be made at least 24 hours prior to the event start time or incur a charge.

EVENT SET-UP AND CLEAN-UP
The Townsend Center does not provide technical assistance or event support. The Geballe Room is set up in lecture style, with a podium at the front of the room and two conference tables for panel discussions (see photo above). Your event organizer is responsible for set up, equipment testing, and returning the room to its original state if this default setup is changed.

It is your responsibility to ensure that the rooms are cleaned up at the end of the event. You are responsible for removing all trash and any posted signs from the premises. Trash should be placed in the dumpster located in the courtyard behind Stephens Hall (past the Ethnic Studies library).

Failure to return rooms to their original configuration and/or remove trash and posted signs will result in a $100 charge.

EVENTS WITH CATERING
Catered receptions are permitted in the Seminar Room only; no food or drink is allowed in the Geballe Room.
If you are planning a reception, you must request use of the Seminar Room at the time of your original reservation. You are responsible to responsibly dispose of and remove all trash, including food, food containers, bottles/cans.

We recommend that you use one of the Center’s approved caterers.

ALCOHOLIC BEVERAGES
Alcoholic beverages require an Alcohol Permit from UCPD. The completed form should be submitted to the Townsend Center no less than three weeks before your event and to UCPD no less than two weeks before your event.

EQUIPMENT
One podium microphone, an LCD projector, and up to four table microphones are available in the Geballe Room for use at no additional charge by request on the room reservation form. You must provide your own laptop and any necessary adaptors to connect to the projector. The Townsend Center does not provide a technical assistant

All campus wireless networks (AirBears2, CalVisitor) are available in the Townsend Center. AirBears2 access requires users to have an active CalNet ID or a currently valid guest account username and password.

Technical assistance is not provided by the Center. You will receive an instruction sheet that explains operation of the microphones and projector; please read it carefully. Technical support such as computer networking and video or audiotaping can be coordinated directly with ETS.

HOW TO RESERVE
Submit an online Reservation Request Form. Phone and email reservations or inquiries about availability will not be taken. You will receive an email to confirm the status of your reservation request within seven business days. Your reservation is not finalized until you receive this notification.

DAMAGES
You are responsible for any damage to equipment, building, and furnishings incurred during the event.

DISABILITY ACCESS
Disability access to the Townsend Center is available via the corridor that leads from the Stephens Hall Archway though the Professional Development Program to the terrace outside the Center. Restrooms are accessible via elevator.

CANCELLATION
If your event is cancelled, please notify us as soon as possible. Cancellations that are made less than 24 hours (weekday reservation) or 48 hours (weekend reservation) before an event may be subject to a fee.

Please note the Townsend Center will not be taking reservations for events June 1, 2017 - August 25, 2017.