Facility Reservations

The Townsend Center meeting rooms may be requested by University of California groups for humanities-related events such as lectures, research workshops, and colloquia.

Please note the Townsend Center is not a complete conference facility and is unable to accommodate large-scale full-day or multi-day events. The Townsend Center does not provide technical support or kitchen space for event use. Technical assistance, such as computer networking and video or audiotaping, should coordinated directly with ETS.

To make a reservation request, please read below and complete our online Reservation Request Form

Request a room

 

 

one view of the Geballe Room

Geballe Room

Size: 25’ x 36’
Seating capacity: 56

photo of the Seminar Room

Seminar Room

Size: 15’ x 15’
Seating capacity: 10


HOURS OF AVAILABILITY

The Geballe and Seminar Rooms may be reserved Monday through Friday from 8:30am – 5:00pm. After 5:00pm will include a surcharge. Weekend events are approved on a case by case basis and will include a surcharge.


FACILITY USE FEES (2019-20)

  Seating Capacity 1-4 hours   5-8 hours   After 5PM surcharge
Geballe Room 56 $400 $600 $125
Geballe + Seminar Rooms 56 $500 $750 $125
Seminar Room 10 $100 $150 $125
Seminar room with reception 10 $200 $300 $125
WEEKEND SURCHARGE -- $250 $250 $250
Cleaning charge (if applicable) -- $50 $50  

To make a reservation request, please read below and complete our online Reservation Request Form

Please Note:

  • No food or beverage may be served in the Geballe Room. If your event has any food or beverage, you must add the Seminar Room to your rental.
  • Reservation start and end times should include pre-event set up and post-event clean up.
  • Technical support is not provided. Please contact ETS for audio/visual support needs.
  • There is no kitchen available for event use.
  • Rooms are not available most Tuesdays before 4 p.m.
  • Cancelations made less than 24 hours prior to the event start time may incur a charge.
  • Failure to return rooms to their original configuration and/or remove trash and posted signage will result in a cleaning charge.

EVENT SET-UP AND CLEAN-UP

The Townsend Center does not provide technical assistance or event support. The Geballe Room set up is traditional lecture style with a podium at the front of the room and two conference tables for panel discussions (see photo above). Your event organizer is responsible for the specifics of your event set up including any modifications to this set up, equipment testing, and returning the room to its original state.

It is your responsibility to clean and remove all trash from the room and any posted signs from Stephens Hall. Trash should be placed in the dumpster located in the courtyard between Stephens and Moses Hall (near the Institute for South Asian Studies, 10 Stephens).


EVENTS WITH CATERING

Catered receptions are permitted in the Seminar Room only; no food or drink set up is allowed in the Geballe Room. If you are planning a reception, you must request use of the Seminar Room. You are responsible to meet your caterer and responsibly dispose of and remove all trash, including food, food containers, bottles/cans.


ALCOHOLIC BEVERAGES

Alcoholic beverages require an Alcohol Permit from UCPD. The UCPD-approved form should be submitted before your event.


EQUIPMENT

One podium microphone, an LCD projector, and up to four table microphones are available in the Geballe Room for use at no additional charge by request on the room reservation form. You must provide your own laptop and any necessary adaptors to connect to the projector. The Townsend Center does not provide a technical assistant. Any additional technology assistance or equipement should be coordinated with ETS.

All campus wireless networks (AirBears2, CalVisitor) are available in the Townsend Center. AirBears2 access requires users to have an active CalNet ID or a currently valid guest account username and password.


HOW TO RESERVE

Submit an online Reservation Request Form. You will receive an email to confirm the status of your reservation request within seven business days. Your reservation is not finalized until you receive confirmation.


DAMAGES

You are responsible for any damage to equipment, building, carpet, and furnishings incurred during the event.


DISABILITY ACCESS

Disability access to the Townsend Center is available via the corridor that leads from the Stephens Hall Archway (South Drive) and though the CalNerds offices and across the terrace to the Center. Or, elevator access is available via the Grove door entrance (8am-5pm). Restrooms are accessible.


CANCELLATION

If your event is cancelled, please notify us as soon as possible. Cancellations that are made less than 24 hours (weekday reservation) or 48 hours (weekend reservation) before an event may be subject to a fee.